Controller - Part Time

 

Controller - Part Time 

FLSA Status: Non-Exempt

To Apply: Please submit a resume/CV and salary requirements to Lewis Checchia: lchecchia@morrisanimalrefuge.org. Please place “Controller” in the subject line of the email when applying.

SUMMARY Morris Animal Refuge is currently seeking an experienced Controller to oversee and be responsible for all financial activities, including day-to-day accounting management and reporting, budgeting, billing, grants financial management, adherence to Federal/State Regulations, and ensuring annual audits and the annual Form 990 are completed in accordance with applicable regulatory standards. The Controller will provide counsel and support to Morris’ Executive Director, Operations Director, and Marketing & Development Director, as well as the Board of Directors on all financial, budget and audit matters. The Controller will establish, develop, and maintain internal controls and financial processing systems.

Founded in 1874, Morris Animal Refuge is the Nation’s first institution for sheltering and rehoming lost, abandoned, surrendered and injured animals.  Morris Animal Refuge is a life-saving organization with a 97% Save Rate.   Morris is committed to adoptions, education, and high-quality care.  

 

Due to significant growth of the animal shelter over the past six year, Morris is looking for a versatile, proven Controller with experience working with nonprofit accounting and grants management.  Competitive candidates will offer experience and skills related to financial reporting, cash and finance management, budget processes, and forecasting and monitoring; providing internal finance systems training to budget managers; complete financial reporting and directing all other financial and accounting activities.

 

GENERAL RESPONSIBILITIES  

 

The Controller plays a central role in the development, maintenance, direction and oversight of Morris finance and accounting activities. The Controller, with the assistance of our bookkeeper will have the primary responsibility for maintaining the general ledger(s), monitoring and supervising the processing of accounts payable and receivable, preparation of accounts and billing, preparation of grant and contract financial reports, monthly payroll processing, and audit preparation and implementation.

 

The Controller position requires excellent attention to detail, problem-solving skills, communication, organizational, and computer skills, as well as the ability to exercise professional discretion and discernment, independent judgment, and business acumen. Without exception, the Controller position requires a proven track record of trustworthiness, personal accountability, and exceptional ethics. In addition, the Controller should have knowledge of contracting, negotiating and GAAP and have mastery of QuickBooks and Excel.

 

WORK DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO: 

  • -Documents and implements an internal control system that continuously monitors critical areas of financial control, identifies problems and implements corrective action.
  • - Ensures annual audits are performed in accordance with OMB Circular A-133, GAAP, and/or other applicable regulatory standards.
  • - Process or supervise the processing of all accounts payable and receivable transactions, billings and cash receipts in a paperless work environment.
  • - Assist with cash flow forecasting.
  • - Ensure preparation of bank account reconciliations and general ledger account analyses and reconciliations.
  • - Process monthly payroll and maintain payroll records in relationship with ADP
  • - Prepare and disseminate monthly reports to the Executive Director, Senior Staff and Board of Directors
  • - Ensure accurate management of grant, project and tax reporting matters, including any capital campaign initiatives.
  • - When necessary, represent Morris for all audit meetings.
  • - Prepare and submit government filings and reports, including working with Morris’ audit firm that prepares audited financial statements, Form 990, and PA state filings.
  • - Coordinate the annual budget process and track actual performance against the annual budgets.
  • - Provide regular feedback and direction to Executive Director, Senior Management Staff and Board of Directors regarding budgetary status.
  • - Manage relationships with external entities including banks, investment advisors, licensing and accrediting organizations, PA state charity registration, and insurance carriers.
  • - Develops and implements an effective billing system that assures that all services are billed correctly, and include proper documentation, and minimizes the time necessary to collect payments.
  • - Develops and implements a continuous financial training program for staff at all levels of the organization, and measures the impact of that training in terms of improvements and compliance.
  • - Reviews and approves all contracts that have a financial impact on the organization and assures that management is well-aware of the financial implications of entering into those contracts.
  • - Provides financial input to the organization's strategic planning process, assuring that a long-range financial plan is part of the strategic plan, and that the plan is updated at least annually

EDUCATION AND EXPERIENCE

  • - Master's degree (preferred) from an accredited university in finance, business administration, or accounting. A minimum of 5 years of professional accounting experience that includes budgeting, financial forecasting, planning, organizing, and managing multiple financial activities ideally with experience in a nonprofit environment. CPA strongly preferred, although an MBA may be considered. Candidates should have experience as controller with a nonprofit that had annual revenues of at least $1,000,000. Proof of license, and/or degree required.
  • - Demonstrates strong interpersonal skills and an ability to work well with a diversity of people
  • - Demonstrated leadership qualities, abilities, and skills to succeed in a teamwork environment *Strong work ethic and financial aptitude.
  • - Essential computer skills and expert software knowledge of QuickBooks, Google Docs, Microsoft Teams, MS Excel, MS Word, MS Access, electronic billing software platforms.  Knowledge of ADP platforms a plus.
  • - Experience in determining project feasibility and costing of services.
  • - Proficiency in clearly communicating information about finances and accounting issues to non- accountants and individuals with varying levels of financial expertise
  • - Strong quantitative analysis capabilities, with the ability to read, analyze, interpret and explain complex financial data.
  • - Familiarity and Mastery of specialized nonprofit industry accounting practices, reporting requirements and procedures.
  • - Acumen in maintaining accurate financial records and preparing clear and accurate reports for operational use, Executive Director and Board of Director Reporting, and auditing.

 

SALARY - Commensurate with experience and qualifications.  

 

JOB LOCATION: The position is based at our shelter and administrative offices at 1242 Lombard Street, Philadelphia, PA  19147 

 

ESTIMATED START DATE: Q3 – Q4, 2022

 

TRAVEL: Domestic travel is not required for this full-time position.

 

REPORTING STRUCTURE: The Controller will report directly to the Executive Director and have dotted line reporting to the Board of Directors Treasurer.  The Controller will also oversee the activities of the bookkeeper.



POINT OF CONTACT: Executive Director

 

HOW TO APPLY: Please submit a resume/CV and salary requirements to Lewis Checchia: lchecchia@morrisanimalrefuge.org. Please place “Controller” in the subject line of the email when applying. Criminal Background, Reference, and Credit checks are required for consideration in the final rounds of the interview process.

NO PHONE CALLS PLEASE. Due to the large number of applicants, only successful candidates will be contacted.

 

Morris Animal Refuge values a respectful, collaborative culture and work environment. We establish and maintain trustful relationships with all staff, contractors, funders, and partners. We believe that hard work, a focus on quality, and a mutual interest in Animal Welfare are critical to the success of our organization.  Morris looks to all staff to contribute to the effective implementation of programmatic activities and the successful growth of the organization.  Morris is committed to promoting and acting with the highest consideration of Equity, Diversity and Inclusiveness for all stakeholders of the organization.